Overview

StepGrab is a native macOS app that turns any process into a professional Standard Operating Procedure (SOP) or tutorial automatically. Instead of manually screenshotting and writing documentation, you start a recording from the menu bar and simply click through your workflow — StepGrab captures your screen at every click, turning each click into exactly one clean step frozen at the right moment. Every capture is a true-to-Mac floating screenshot with rounded corners and shadow (no desktop clutter), and menus, submenus, and system pickers are captured reliably even when the click closes them. Each step is captioned automatically from what you clicked, and numbered arrows land precisely on the click point in your chosen color, size, and style. A lightweight floating HUD shows your live step count and thumbnails while you record, letting you drop unneeded steps, undo the last capture, or export without leaving your flow. Finished guides export as a numbered PDF document, an animated GIF, or a full-motion MP4 video — ready to drop into a doc, ticket, or Slack thread in seconds. Everything runs 100% locally on your Mac: recordings, screenshots, and exports never leave your device, no account is required, and there are no third-party analytics or ad SDKs. It's a native alternative to browser-based documentation tools like Scribe and Tango, capturing every app on your Mac rather than just the browser. Perfect for employee onboarding, SOPs, customer support tutorials, software documentation, bug reporting, and training manuals.

Pricing: Free / $9.99/year / $49.99 lifetime

Minimum macOS: 14.6 (Sonoma)

Architecture: Apple Silicon, Intel

Key Features

Auto Capture: Every click becomes exactly one step, frozen at the right moment
Smart Annotations: Numbered arrows land precisely where you clicked, in your color, size, and style
Auto Captions: Each step is captioned automatically based on what you clicked
True-to-Mac screenshots: Floating windows with rounded corners and shadow, no desktop clutter
Menus & dropdowns captured reliably, even when the click closes them
Multi-format export: PDF document, animated GIF, or full-motion MP4 video
Floating menu-bar HUD with live step count and thumbnail previews
Refine before export: drop steps, undo the last capture, and customize arrows
100% offline: recordings, screenshots, and exports stay on your Mac
No account required; optional anonymous Sign in with Apple to sync recording count
Native alternative to Scribe and Tango that captures every app, not just the browser
Light or dark exports, launch at login, and configurable HUD position